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DOCUMENTS PROCESSING SOFTWARE
Mardi Mahaffy
Documents Librarian
East Central University
A Presentation at the Metrodocs Meeting of June 28, 2001,
held at the Oklahoma Department of Libraries

DocWeed
Management Systems Consulting

Software Requirements:
MS DOS 3.1 or higher

Features:
Builds lists for exchange, needs and offers, etc.
Sorts by SuDoc
Lists are browsable

Limitations:
Primitive Interface
Only one list can be run at a time
Only one record can be viewed at a time
SuDoc and title fields have limited number of characters

How to acquire:
Currently Available for $50.00
Management Systems Consulting
2413 Harrington Dr.
Decatur, GA 30033
404-636-7609  


Documents Assistant
Kensington Software

Software Requirements:
MS DOS 2.0 or higher

Features:
Maintains shelf list of documents in the weeding process
Allows notation for location or box number
Create offers lists that can be printed by SuDoc, date, agency, or location
Lists are browsable
Can import data that is in ASCII text

Limitations:
Primitive interface
SuDoc and title fields have limited number of characters
Shuts down if too many lists run at one time

How to Acquire:
Kensington Software is no longer in business. Judy Brueggen of Northern Kentucky University will send the files to any interested parties. Her email is jbruggen@NKU.EDU  


DeckList
Folland Software

Software Requirements:
MD DOS 6.0

Features:
Builds database of items in collection
Downloads Shipping Lists from DECK shelf list disk
Provides for manual data entry
Searchable by item number, SuDoc number, title, shipping list number, and uses boolean operators
Sorts in SuDoc order
Database is browsable
Prints lists according to different parameters (ex. Time period, alphabetical order, SuDoc order, etc.)
Allows for location code
Maintains several databases at one time
Allows for read only mode
Creates a text file that can be used to print labels

Limitations:
To be fully utilized, requires extra expenditures for DECK shelf list disk
Can view only one record at a time

How to Acquire:
$195.00
Folland Software
deck@folland.com
877-365-5263
http://www.folland.com/deck/DECK.html  


SuDS
Stan Price

Software Requirements:
Microsoft Access 97 or 2000

Features:
Sorts files in Microsoft Access by SuDoc number

Limitations:
None

How to Acquire:
Stanley Price
University of South Carolina
stanleyp@aiken.sc.edu
Free download available at http://library.usca.sc.edu/stan/suds.html  


DocAssist
nth bit Software

Software Requirements:
Windows 95/98, NT

Features:
Downloads shipping lists from GPO Access
Filters shipping lists through depository’s selection profile
Creates statistics of items selected
Creates text files that can be used for creating labels
Creates dbf files that can be used for maintaining shelf lists
Searches processed shipping lists
Makes note of items needing special handling

Limitations:
Does not sort by SuDoc
Has no way to note items not received

How to Acquire:
nth bit Software is no longer in business, but DocAssist can be downloaded for free at http://www.nthbit.com/ Be sure to download the patch as well as the original program  


AutoDocs
H. Vernon Leighton

Software Requirements:
Microsoft Access 97 or 2000

Features:
Downloads shipping lists unique to a depository’s selection profile
Checks in paper items without shipping lists
Allows for individual check in of items, so that items not received may be removed from the shelf list
Makes notes of items that require special handling
Makes note of items that are superseded
Sorts by SuDoc (SuDS is built into the program)
Creates an integrated shelf list searchable by SuDoc number, date, title keyword or phrase, item number, format, and Boolean And. Search results can be printed
'Public mode' available for searching by the general public

Limitations:
Does not allow for microfiche without shipping lists
The system is not built to recognize serial records as such
Requires separate download of shipping lists from GPO Access

How to Acquire:
H. Vernon Leighton
Winona State University
leighton@vax2.winona.msus.edu
A free download is available at http://www.winona.msus.edu/library/gov/autodocs.htm/

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Last update: June 26, 2001
Questions and comments to:
sholcom@okstate.edu
URL: http://regdocs.okstate.edu/